7 great reasons to use KJS for your business mail

The start of a new year is always a good time for us to take a look at how we can make improvements to the way we work, to become more efficient with our time and our budgets. To sort out all those things that take up precious time when you need to be focusing on your key role in the company.

If you currently print and mail your business letters in-house, now could be the time to speak to us. At KJS We are Direct Mail we're experts in doing this, it’s our business and we have a whole team of people here to do it.

We work with many organisations who used to handle their own mailings in-house. From sending out invoices, pay slips, reminder and renewal letters to marketing letters and leaflets or accountancy and legal firms who need to inform their clients of legislation changes.

But many companies still have misconceptions about using a mailing house, such as KJS We are Direct Mail. “It’s cheaper for us to do it in-house”, “A mailing house only handles large quantities", “Our mailings contain confidential information", "We send out transactional mail to our existing customers, mailing houses only send ‘junk mail”. But these myths couldn’t be further from the truth.

Here are 7 great reasons you should consider outsourcing your print and mail production:

1. Cost saving

Like many businesses you're probably use a franking machine to take advantage of Royal Mail’s franking mail rates. But the process of franking involves time and labour. And, did you know we can offer even better postage discounts, even on low quantities. This saving alone can often outweigh the cost of us carrying out the fulfilment.

Running the right equipment, such as printers and franking machines, can be costly. They need to be regularly maintained or updated. And the more you use them, the more wear and tear so the greater the cost. Many lease companies charge a per click rate, plus the cost of consumables, it all adds up. We can take these costs away from you.

And what about material costs? Because of the volumes we purchase, we’re able to offer very competitive rates on envelopes and letterheads.

2. Quality

The quality of the end piece is a reflection of your company. So make sure it’s produced as professionally as the goods or services you provide.

At KJS We are Direct Mail, we have tight quality control measures in place with systems and procedures to ensure every single job we handle, whether it’s 30 or 100,000 items, is carried out to our high standards. Before we send a mailing you will always receive a live proof for approval.

And it’s not just on production that we focus on quality. Our data processors are able to clean up your database to ensure you get the highest possible postage discount. It also means you’re not sending out unnecessary items or duplicates.

3. Efficiency

How do you quantify the time it takes to print, fold and insert letters into envelopes when you handle mailings in-house? How long does it take to set up a mail merge if you personalise letters, or if you use address labels, how much time does it take to print and fix them to the envelopes? And that's before you have someone feed them through the franking machine.

At KJS We are Direct Mail we have a whole team of people, and a factory full of industrial equipment, so we can do all of this in a fraction of the time it can take one of your employees, leaving them free to focus on their key business activity.

4. Maintain full control

If you're concerned that you would lose the ability to control when your items are mailed if you outsource this work, then think again! Many of our clients believe working with us actually gives them more control. One of the things we are most proud of is the reputation we’ve built for providing an exceptional level of customer service. We listen to our clients and will always work to their deadline – no matter how tight that may be. We have systems and procedures in place to ensure everything is turned around on time without any compromise on quality.

5. Data security

With the new GDPR legislation coming into force later this year, there's more focus than ever on data security.

At KJS We are Direct Mail, we’ve been providing print to mail services for almost 20 years and we've never had a breach of security. We're ISO 27001 accredited, which is the highest standard in the UK covering data and information security and we are audited annually to ensure we continue to meet the requirements. We are already fully GDPR compliant.

We carry out work for some of the UK’s leading financial institutions, who will only work with suppliers who can meet their high security measures. Operating from our one Peterborough site, with everything under one roof, we can maintain tight control over your job, every step of the way.

6. Reduced costs in technology and equipment

Technology is changing all the time and to stay at the forefront can be costly. The type of equipment you need to use for your mailings can be expensive to update. Service and maintenance costs alone can be steep. But, if you don’t make these investments you could be left with using equipment which isn’t performing as well as it should. Many companies are less inclined to invest in business equipment which isn’t central or fundamental to their business operations. When you outsource your print and mail, you’ll also outsource these associated costs.

7. Save space

It’s a vicious circle. You buy items, such as envelopes and letterhead, in bulk to get the best price but then find you don’t have anywhere to store them. We're able to buy in bulk because we have plenty of warehouse space for storage. And, of course, our customers benefit by getting costs which are substantially discounted from what they were paying.

So, next time you have a mailing to send out, don't spend hours doing it yourselves, speak to us!

If you'd like to know more about the services we provide, or you would like us to provide a quote, just get in touch, we'd love to hear from you.